The evaluation of study activites report prepared by the semester coordinator is based partly on the general experience of the semester and on how the courses and project modules have been perceived. All evaluations are available here.

In short, the procedure consists of the following steps:

1) PREPERATION OF THE EVALUATION REPORT 

The department sends out a short questionnaire to each student in the middle of June for the spring semester, and in the middle of January for the fall semester.

Based on the answers to the questionnaire, minutes of semester group meetings and other kinds of written feedback from students, lecturers and project supervisors, the semester coordinator prepares a draft evaluation report.

The semester coordinator sends the draft report to the members of the semester group and the study secretary for comments.

After a possible adjustment of the draft, the semester coordinator then sends the final evaluation report to the study board no later than October 1 for the spring semester and March 1 for the fall semester.

2) PROCESSING OF THE EVALUATION OF STUDY ACTIVITES

Based on the evaluation report the study board evaluates the past semester’s planning, execution and evaluation at a study board meeting in March and October, respectively, and prepares conclusions that are the basis for possible adjustments of the planning, execution and/or evaluation of the next iteration of that semester.

3) COMMUNICATION OF THE EVALUATION OF STUDY ACTIVITIES

The conclusions are published at the study board’s homepage and is sent to relevant parties including semester coordinators, department heads, study board secretaries, and (via study secretaries) subsequently to the coming semester coordinator.

Shortly after the study board meeting, the students are informed that the semester coordinator's summary and recommendations as well as the study board's conclusions can be accessed at the homepage of the department.

4) FOLLOW-UP OF THE EVALUATION OF STUDY ACTIVITIES

Depending on the nature of the conclusions for the individual programme semesters, the study board contacts relevant parties (department heads, semester coordinators, course lecturers, project supervisors, study programme groups) and initiates the required adjustments in due time before the next semester’s iteration.

The implementation of adjustments is carried out by the semester coordinator, course lecturers, project supervisors and/or the study board, semester group or study programme group depending on the type of adjustment.

Evaluation of entire programmes is carried out each year, based on responses from graduating bachelor's and master's students on a questionnaire. The questionnaire contains questions within the following main areas on the individual student's experience of the coherence and progression of the entire study programme:

• Fulfilment of expectations
• Professional content and level
• Coherence
• Learning objectives
• Study load

The graduates' answers are discussed at a study board meeting and may result in adjustments of the planning, execution and evaluation of teaching as well as changes in the curriculum. The conclusions of the study board's discussions of the evaluations are available here.

Students who participated in the evaluations are informed beforehand that the results of the evaluations will be available in October at es.aau.dk.

Until 2018 each study programme was evaluated every three years following the AAU procedure for self-evaluations of study programmes. However as of 2019, the selfevaluation cycle has changed to each five/six years depend on the number of study programmes each department has. The self-evaluation of a study programme is based on analysis of systematically collected information on the programme, the student performance, the graduates, the collaboration with industry and society in general, the research environment and the pedagogical competence development of the teachers. The chairman of the study board and the head of studies prepare a self-evaluation report based on information provided by the QA Unit at AAU, the relevant departments, and others. After adjustment of the report based on comments from the study board, an evaluation meeting is then held with external experts and a representatives from industry that comments on the self-evaluation report. Based on the comments, the head of studies and the chairmanship of the study board work out a draft plan of actions that gets presented to the study board for approval. Following that, the revised plan of actions and the annual KPI report (see above) is discussed with the vice dean, and a final plan of actions is worked out. The following years, the head of studies works out a status report concerning the fulfilment of the plan of actions. The status report and the annual KPI report are then discussed with the vice dean, and a revised plan of actions is possibly made.

Read more about the AAU self evaluation procedure here.

In October each year, each study board receives an automatically generated report on key performance indicators (KPIs) of the study programmes that the study board is responsible for. The chairman of the study board makes sure that the report is discussed at a study board meeting along with information on the latest analysis and guidance of students behind schedule. The chairman of the study board works out a brief report on the study board’s conclusions on the KPI report and sends the report to the head of studies that subsequently forwards the report to the QA Unit at AAU. The vice dean calls for a meeting with the head of studies and the chairman of the study board in December, where the report and the plan of actions resulting from the self-evaluation procedure are discussed.

Read more about the AAU procedure for study board reports here.

As part of the procedure “Follow-up on identified problems in the study environment at ENG and TECH”, which describes the role of the study boards and head of department/deputy head of department in connection with the handling and registration of study environment problems you can here read how the Department of Electronic Systems handles the follow-up on feedback regarding the study environment.

The study board collects and registers problems about the physical, psychological, digital and aesthetic study environment once a year. Apart from that the study board continuously registers minor problems concerning the study environment, which can be solved (e.g. via reporting to CAS or ITS).

The remaining problems are collected via two different sources:

1. Listed problems in summaries from semester group meetings under the specific agenda item concerning the physical, psychological, digital and aesthetic environment
2. Problems pointed out by students in semester and teaching evaluations under the specific question about the physical, psychological, digital and aesthetic environment

The problems collected are registered in the department's overview of study environment problems, and the study board indicates if the problems can be solved by the study board. The completed overview is sent to the head of  department/deputy head of department.  

The head of department/deputy head of department identifies problems and shortcomings in the physical study environment and these are reported to CAS no later than November 1. The complete overview of problems/wishes are sent to the vice dean in the fall semester. 

After this, the students receive feedback about the problems and wishes if any via es.aau.dk and Moodle. 

For more information on study environment at ES, please visit this page.

Department of Electronic Systems appreciates cooperation with companies that employ our graduates. Cooperation with private and public companies is an important aspect in giving our students and researchers important knowledge about problems and cases from the real world.

Department of Electronic Systems has established an employer panel consisting of members from companies within the field of electronics and IT. The members are appointed for 4 years with the possibility of renewal. For more information on employer panels, please see here.

The purpose of the advisory board is to guide the Department of Electronic Systems in educational matters within the field of electronics and IT. This includes:

Assessment of future needs for study programmes
Assessment of quality and relevance of the department’s study programmes
Contributions as to the development of new and existing study programmes
Guidance in the recruitment of new students
Contributions as to knowledge of national and international trends within the field of electronics and IT.

The 4 year period of the department’s current employer panel runs from 10 October 2023 to 9 October 2027. Meetings are held once a year.

Please find information on meeting dates, minutes and members here

Graduates are asked to participate in evaluations about their employment patterns, their perception of the quality of their education etc. The results of the evaluations are used for self-evaluation and quallity assurance of the study programmes.  Also, the graduates evaluations are used by career counselors, student guidance conselors and others when guiding students about job oppurtunities, areas of employment and when helping students desciribing their competences to a potential employer.

 
During a period of three years, all study programmes at AAU are evaluated as a part of the self-evaluation proces. Each year in this three year period, 80-90 study programmes are evaluated by graduates.

You can find the graduate evaluations here (Danish only)

The overall purpose of the Career VIPs is to secure an integration and anchoring of the students’ career related reflections and actions through their education.
 
Career VIPs are: 

• Rodrigo Ordoñez (Career VIP for the Engineering Psychology education, Aalborg)
• Jan H. Mikkelsen (Career VIP for all other educations at ES, Aalborg)
• Jannick Kirk Sørensen (Career VIP for all educations at ES, Copenhagen)

For a description and overview of the department’s evaluations with students, please see this document:

Student evaluations at ES (Danish)

For an overview of the organization of the department’s tasks related to quality assurance, please see this document:

Overview of quality work (Excel file) (Danish)

For a plan of the department’s pedagogical and didactical competency development, please see this document:

Pedagogical competence plan (Danish)